Your Association’s Annual Meeting of the Members was held on September 5, 2017. The Election of Directors was completed. Two (2) Directors were elected to serve two (2) year terms.
NAMES OF CANDIDATES NUMBER OF VOTES CAST
Hank Sybrandy 16
Chris Ramos 7
Debra Ireland 9
The two (2) candidates receiving the highest number of votes are as follows and will serve for a two (2) year term.
NAMES OF DIRECTORS ELECTED
The members further voted to allocate any excess funds at the end of the current fiscal year to the subsequent year’s member assessments.
NUMBER OF VOTES CAST
In Favor 16
Board of Directors
Element Owners Association
AUGUST BOARD OF DIRECTORS MEETING
The August Board meeting will be held on Tuesday, August 1, 2017 with Executive Session beginning at 5pm, and Open Session beginning at 6pm. The meeting will be held at Action Property Management’s office at 1133 Columbia Street Suite 106. Owners are welcome to attend the Open Session meeting!
MOVE IN/OUT REMINDER
All moves must be scheduled with Management. Residents are required to submit a security deposit of $250 made payable to Element Owners Association and may retrieve the elevator stop key, upon Management’s receipt of the security deposit. Elevators will be padded prior to your move. Upon completion, the stop key must be returned to Management in order to receive a full refund of your security deposit. Failure to return the key will result in your deposit being forfeited. If you are renting your unit, a current lease agreement must be provided to Management in order to confirm the move. Owners may redact any personal or financial information from the agreement, but contact information and lease terms must be shown. Failure to schedule a move with Management may result in being called to a hearing before the Board.
2017 ANNUAL MEETING NOTICE
The 2017 Annual Meeting will be held on September 5, 2017. At this time, there are two (2) seats up for election each for a two (2) year term. All owners will soon be receiving ballots. In order to hold the meeting on September 5th, the Association must meet the minimum quorum requirements of at least 25% participation, or sixteen (16) members vote. If you do not receive your ballot package by mid-August, please contact Management by emailing email@example.com and a replacement will be mailed to you.
SHORT TERM RENTALS
It has recently been reported that various units are presumably being used for short term rental purposes. Element’s CC&Rs state that no unit may be rented for a period less than thirty (30) days. Should it be noted that you are renting your unit for a period less than thirty (30) days, you may be called to a hearing before the Board.
JULY BOARD OF DIRECTORS MEETING – RESCHEDULED
Please be advised that due to the late June meeting, the Board will be rescheduling their July Board meeting to a date not yet determined. Once a date has been confirmed, Management will send an e-blast to the membership and an agenda will be posted onsite.
Considering making interior modifications to your unit? Replacing carpet with hardwood flooring or tile? Homeowners must review and submit and completed architectural application for Board review and approval prior to conducting any changes! The Board of Directors reviews and renders decisions on all completed applications submitted at each subsequent Board meeting. If you are unsure of whether or not your proposed modification is permitted within the Association, what the specifications your modification must meet to remain in compliance, or if you’d like further information on the review process, please contact Management by emailing firstname.lastname@example.org for assistance. A full copy of the Association’s architectural guidelines and application may be found on the homeowner VIVO portal.
2017-2018 BUDGET AND ASSESSMENT CHANGES REMINDER!
Please be reminded that effective July 1st, homeowner monthly assessments may have changed. If you have bill pay with your own individual bank, you will need to update your bill payment agreement to ensure proper payment amounts are being issued. If you are signed up on autopay through Action Property Management, your assessment rate will automatically change as applicable.
AIR CONDITIONING MAINTENANCE
With summer upon us, residents are reminded that keeping your air-conditioner (AC) maintained not only saves money on energy, but also extends its lifespan which saving money on costly early replacement. Your AC needs regular attention to be sure it’s operating at the highest efficiency. As a reminder, AC maintenance is owner responsibility, and performing annual inspection is highly recommended. Below are some AC Service providers familiar with your unit:
- ASI for annual inspections- (888)531-1445
- Comfort Systems – (858)564-1100
- Pacific HVAC – (858)876-1567
Please be advised that on Wednesday, May 10, 2017, Hurn Mechanical will be onsite replacing the fan assembly on the cooling tower and is expected to arrive at 7a.m.
During this installation, the parking garage entrance/exit ramp will be temporarily blocked for at least two (2) hours. Therefore, it is strongly recommended that residents remove vehicles from the parking garage beforehand.
Once the new fan assembly is set on the cooling tower, the crane will be moved away and the garage entrance re-opened. The Hurn Mechanical team will then continue re-assembling the cooling tower and place the HVAC operation system for the building back online by the end of the day. Following completion of the installation, all residents may begin normal use of their individual air conditioning units. An e-blast will be sent once the entire project is complete.
Thank you for your continued patience while this repair is made. Please contact Management with any questions or concerns.
BOARD OF DIRECTORS MEETING
Please be advised that the April meeting is being rescheduled and a date and time will be provided once confirmed. At this time, the Board will be discussing the 2017-2018 fiscal year budget, only. The regular meeting schedule will resume in May and will be scheduled for May, 2, 2017 at the offices of Action Property Management, located at 1133 Columbia Street, suite 106 at 5:30 p.m.
COOLING TOWER REPAIRS
At the March meeting, the Board approved a proposal submitted by Hurn Mechanical for the repairs needed. However, the lead time to receive the required parts from the manufacturer is approximately 3-4 weeks. Once the vendor has a clear timeline for the project, Management will issue e-blasts and post notices with all pertinent information. In the meantime, please continue to refrain from using your individual HVAC unit. The unit will not produce cool air while the tower is down, and running it may cause damage to the internal components of your AC. Thank you for your continued patience while the repairs to the cooling tower are addressed.
VACANCY ON THE BOARD
Have you ever thought about volunteering on the BOARD? The time is NOW! There is currently one (1) position still vacant. If you are interested in being appointed to the Board, or if you would like information on what being on the Board would entail, please contact Community Manager, Adrienne Mooney, at email@example.com or by calling 800.400.2284.
STAIRWELL COMMON AREA KEY
In light of recent power outages and other elevator issues, Management would like to remind all Owners that a common area key for access to the stairwells can be purchased for $15 each. If you rent your unit and your tenant would like to purchase a key, you will need to provide a current lease agreement and written authorization for the purchase. Keys may be picked up with Management Monday – Friday from 8am-5pm. A check must be made payable to Element Owners Association, or you may allow for the charge to be assessed to your account.
Owners have the ability to register for an owner profile on Vivo Portal! This is an Action created tool that allows owners to pay their assessments online or sign up for monthly ACH (auto-pay) and track their account activity in live time. Not only is Vivo useful in maintaining monthly assessments, owners are able to submit work-orders and non-compliance concerns, as well as view the updates through this website. Please go to www.vivoportal.com to sign up today. You will need your account number, which will be a 12 digit number starting with “8165.”
Dear Element Residents,
As you were previously notified, the building cooling tower is currently inoperable and in need of major repairs. At this time, the cooling tower is still down. However, proposals have been solicited and are currently being reviewed for accuracy and will then be sent to the Board of Directors for review and approval.
It is strongly recommended to refrain from using your individual unit HVAC units during this time as this may cause damage to internal components while the cooling tower is not functioning. If you do run your HVAC unit, no cool air will be produced.
We apologize for the inconvenience this may cause you, and will notify the residents once a proposal is approved and work is scheduled to begin. Please contact Management with any questions you may have by emailing firstname.lastname@example.org or by calling 800.400.2284.
ELEMENT OWNERS ASSOCIATION
DECEMBER COMMUNITY UPDATES
Holiday Schedule Notice
On Friday, December 23, 2016 and Monday, December 26, 2016, Action Property Management will be closed for Christmas. Normal service will resume on Tuesday, December 27, 2016
Have a pleasant and safe holiday!
Season’s Greetings! The Element Board wishes our neighbors and friends a happy holiday season and best wishes for a new year of prosperity and happiness.
Thanks to all of the residents within Element for contributing to the maintenance of our community. Together we can all continue to improve and make the community enjoyable. Below are some friendly reminders:
The next Board of Directors Meeting will be held on January 3, 2017 at 5:30 p.m. at the office of Action Property Management located at 1133 Columbia St., San Diego, CA 92101. We hope to see you there!
Friendly reminders for the Holiday Season
- Please do not leave anything of value, such as gifts, in your car and lock your vehicle at all times. While this is a festive season for most, this is also a time where precautions must be taken as thefts often occur during this time of year. If you notice anything or anyone suspicious, please contact the police. As a reminder, politely ask anyone requesting access into the building to contact their host directly, if you do not recognize them.
- Please help in keeping the community clean during the holiday season by not carrying unwrapped Christmas trees through the common areas leaving behind debris. We want the community to look nice and clean at all times, so we urge all resident to kindly place Christmas trees in bags while transporting them through the common area.
- Element does not allow any rental shorter than 30 days. If you are found to be leasing your unit or a bedroom in your unit for less than thirty days, you will be subject to a hearing and fine. Additionally, you will be reported to the City Treasurer for failure to report hotel/transient tax, as well as Code Enforcement for zoning violations.
- All pets must be on a leash at all times while walking the common areas and please remember to properly dispose of your pet waste in the garbage located outside of the front door.
After Hours Maintenance Emergencies
If there is a non-life threatening maintenance emergency occurring after business hours or on the weekend, please call 949-450-0202. An Action After-Hours Personnel will be available to assist.
To: All Members
From: Nafisa Braimah, Element Community Manager
Re: Board of Directors Election Results from the September 6, 2016 Annual Meeting
The Board of Directors would like to thank all members for either sending in their ballot, or attending the Annual Meeting for the election of three (3) Directors to the Board of Directors on Tuesday, September 6, 2016.
The election results are as follows:
Greg McDonald and Steve Porter have been elected to the Board by the members, each for a term of two (2) years. As there was not a third candidate, the third seat remains vacant. Hank Sybrandy and Chris Ramos will continue their terms until the 2017 Election.
The Board of Directors held an Organizational Meeting shortly after to select board positions
Below are the names of all the Directors on the Board and their titles:
Director’s Name Director’s Title Director’s Term
Hank Sybrandy President September 2017
Steve Porter Vice President September 2018
Greg McDonald Secretary September 2018
Chris Ramos Treasurer September 2017
Vacant Director at Large September 2018
The minutes of the 2015 Annual Meeting were approved as submitted and the IRS Resolution was approved by a majority.
The next scheduled Board of Directors meeting is to be held on Tuesday, October 4, 2016 at 5:00 p.m., at the offices of Action Property Management, 1133 Columbia St., Suite 106, San Diego, CA 92101.
Nafisa Braimah, CCAM
Element Owners Association