Your Association’s Annual Meeting of the Members was held on September 5, 2017. The Election of Directors was completed. Two (2) Directors were elected to serve two (2) year terms.
NAMES OF CANDIDATES NUMBER OF VOTES CAST
Hank Sybrandy 16
Chris Ramos 7
Debra Ireland 9
The two (2) candidates receiving the highest number of votes are as follows and will serve for a two (2) year term.
NAMES OF DIRECTORS ELECTED
The members further voted to allocate any excess funds at the end of the current fiscal year to the subsequent year’s member assessments.
NUMBER OF VOTES CAST
In Favor 16
Board of Directors
Element Owners Association
AUGUST BOARD OF DIRECTORS MEETING
The August Board meeting will be held on Tuesday, August 1, 2017 with Executive Session beginning at 5pm, and Open Session beginning at 6pm. The meeting will be held at Action Property Management’s office at 1133 Columbia Street Suite 106. Owners are welcome to attend the Open Session meeting!
MOVE IN/OUT REMINDER
All moves must be scheduled with Management. Residents are required to submit a security deposit of $250 made payable to Element Owners Association and may retrieve the elevator stop key, upon Management’s receipt of the security deposit. Elevators will be padded prior to your move. Upon completion, the stop key must be returned to Management in order to receive a full refund of your security deposit. Failure to return the key will result in your deposit being forfeited. If you are renting your unit, a current lease agreement must be provided to Management in order to confirm the move. Owners may redact any personal or financial information from the agreement, but contact information and lease terms must be shown. Failure to schedule a move with Management may result in being called to a hearing before the Board.
2017 ANNUAL MEETING NOTICE
The 2017 Annual Meeting will be held on September 5, 2017. At this time, there are two (2) seats up for election each for a two (2) year term. All owners will soon be receiving ballots. In order to hold the meeting on September 5th, the Association must meet the minimum quorum requirements of at least 25% participation, or sixteen (16) members vote. If you do not receive your ballot package by mid-August, please contact Management by emailing firstname.lastname@example.org and a replacement will be mailed to you.
SHORT TERM RENTALS
It has recently been reported that various units are presumably being used for short term rental purposes. Element’s CC&Rs state that no unit may be rented for a period less than thirty (30) days. Should it be noted that you are renting your unit for a period less than thirty (30) days, you may be called to a hearing before the Board.
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JULY BOARD OF DIRECTORS MEETING – RESCHEDULED
Please be advised that due to the late June meeting, the Board will be rescheduling their July Board meeting to a date not yet determined. Once a date has been confirmed, Management will send an e-blast to the membership and an agenda will be posted onsite.
Considering making interior modifications to your unit? Replacing carpet with hardwood flooring or tile? Homeowners must review and submit and completed architectural application for Board review and approval prior to conducting any changes! The Board of Directors reviews and renders decisions on all completed applications submitted at each subsequent Board meeting. If you are unsure of whether or not your proposed modification is permitted within the Association, what the specifications your modification must meet to remain in compliance, or if you’d like further information on the review process, please contact Management by emailing email@example.com for assistance. A full copy of the Association’s architectural guidelines and application may be found on the homeowner VIVO portal.
2017-2018 BUDGET AND ASSESSMENT CHANGES REMINDER!
Please be reminded that effective July 1st, homeowner monthly assessments may have changed. If you have bill pay with your own individual bank, you will need to update your bill payment agreement to ensure proper payment amounts are being issued. If you are signed up on autopay through Action Property Management, your assessment rate will automatically change as applicable.
AIR CONDITIONING MAINTENANCE
With summer upon us, residents are reminded that keeping your air-conditioner (AC) maintained not only saves money on energy, but also extends its lifespan which saving money on costly early replacement. Your AC needs regular attention to be sure it’s operating at the highest efficiency. As a reminder, AC maintenance is owner responsibility, and performing annual inspection is highly recommended. Below are some AC Service providers familiar with your unit:
- ASI for annual inspections- (888)531-1445
- Comfort Systems – (858)564-1100
- Pacific HVAC – (858)876-1567